VisionTime ShiftPlan, a web oriented staff rostering and scheduling module within the VisionTime system, replaces most of the clerical work associated with the creation of rosters. It can be used for staff rostering and scheduling purposes as part of VisionTime to offer an integrated time recording solution.
VisionTime ShiftPlan enables
- Creation and modification of schedules and rosters
- Running of staffing sheets
- Advertising shifts for employees to volunteer
VisionTime ShiftPlan eliminates problems associated with manual systems. For example:
- Multiple errors caused by many different people handling paper
- Recreation of the following week's schedule
- None or limited central control – other departments or senior management cannot see the schedule
VisionTime ShiftPlan is ideal for branch networks, government departments separated into many buildings, chains of stores, recruitment agencies, forecourts, home/remote workers and hot deskers. The system is also scalable so can work for small numbers of employees just as easily as it can for large organisations.
An end result of this automation enables a clean file to be sent to payroll electronically at the end of the week for salary processing.
VisionTime ShiftPlan enables employee and supervisor to work together to manage time. Employees can request time off at their own PCs or at touch screens, for example holidays or request to have a lateness excused. Employees can also (where agreed) request to swap a shift or offer to take certain shifts. The supervisor then approves these requests. The supervisor will be reminded by automatic emails about any unanswered requests. VisionTime provides senior management with real time access to working time activity.
VisionTime ShiftPlan benefits
- Decreased costs by improved workplace cover and utilising staff more efficiently
- Reduced need for expensive agency staff
- Less absenteeism
- Improved staff morale
- See and fill unused gaps
- Offer unfilled shifts to employees or contract staff
- Ensure staff availability
- Ensure correct skills available
- Block leave requests for certain days (eg Christmas period)
- Request shift swaps with colleagues or from supervisor
- View gaps in shift schedule and volunteer
- Request leave online
Appropriate staffing levels are achieved more easily using VisionTime ShiftPlan from FlexTime.